8 Signs You Need a Caterer/Event Planner

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With Summer here and all of the parties and events happening, we figured we’d put together a list of 8 signs you need an event planner for your next event. Check it out and let us know what you think. If you think by the end of this article that you need an event planner, contact Randy Fuhrman Events today to start the process. 

 

8 Signs You Need a Caterer/Event Planner

 

 

1. You don't have the time and/or resources necessary to produce an event:

This is something that stops a lot of people. With planning a party or an event, if it be corporate or personal, there are definitely going to be a multitude of matters that will have to be taken care of. Not only from the guest list, but to the catering, entertainment, scheduling, servers, drinks, and more. Most likely that with you already being the host of the event, having an Event Planner with be a complete lifesaver for you. Events can require weeks and sometimes even months of lead and prep time. It’s best to have an Event Planner worry about the logistics of the event. 

That’s where we come along. With our team and staff at Randy Fuhrman Events, you’ll rest assured knowing that there’s a dedicated team of industry professionals working to facilitate all of the needs for your event, saving you time and energy. Let’s face it, we personally understand that you’re working hard on making the party or event happen in the first place and we’re here to help. Being a one stop shop, we handle everything from Point A to Point Z of the party/event. All we’ll need is just the date and time. We live by our company motto, “We Create So You Can Celebrate!”

 


2. You have to produce astounding results and can't fail:

If you’re doing a corporate event such as a film premier or a product launch,you know that you have to have every single detail complete. The same goes for if you’re doing a personal event such as a birthday party or especially a wedding - and you know how stressful that can be. Why worry about all of the details and the stress that can come along with it all. In having to produce the event yourself, you’ll have to not only spend time ensuring that every detail is correct, but also the logistics of the event itself. This is where having a Caterer/Event Planner will save you your sanity and possibly your job. 

Let’s face it. Event Planning can be a monster in its own and it takes a team of professions with the necessary experience to produce your event and ensure that every detail that you desire comes to life. In selecting Randy Fuhrman Events to produce or cater your event, you’ll know every detail is handled. Having produced events ranging from film premiers to product launches for clients such as Paramount Pictures, Capitol Records, New Yorker Magazine, and even Diana Ross, we know what it takes to produce events of any size. 

 

 

3. Finding the right location:

Location, Location, Location! Yup, that’s right. Location is key. The world is a big place, therefore it’s loaded with locations that people are using for events or desiring to do so. There are so many locations, that it is nearly impossible to count just how many. In selecting your location, you’ll have to consider all of the details of it. Everything from the budget to the amenities that the location offers (lighting, power, parking, etc.) to how the location will work for your event in particular (size, available walking and standing room, theme, etc.) You’re already doing everything in your power to produce the event and make it happen, so why should you have to worry about the location as well. 

With so much to consider when looking at a location, choosing the right location can be incredibly overwhelming and frustrating. In choosing Randy Fuhrman Events, know that you’ll have a team out there scouring the earth to get that location that is right just for you. With producing events such as weddings, holiday parties, and even fundraisers, we know that the right location can make of break your event. So why not let us handle that for you? With our exclusive relationships with awe inspiring locations, we know for certain that we will find the perfect spot for your event. 

 

 

4. Legal and logistical requirements:

Scheduling, location scouting, traveling, rentals, cars, guest travel...the list is endless. Between developing and executing the creative ideas for your event, there’s going to have to be the development and execution of the logistics. As we’ve mentioned, every part of your party must be planned and that’s including managing the event staff, scheduling of the event’s daily agenda, managing entertainment and more. You’ll have so much to do that you won’t even be able to enjoy the party and by the end of it you’ll be exhausted. 

Save yourself the hassle by entrusting in Randy Fuhrman Events to think of all of your event’s logistics for you. When it comes to the logistics of your event, we’ve got everything - and we mean everything - covered. We’ll manage the award winning catering, staff, entertainment, guest travel, arrangements,  and more. We’re a team of seasoned professionals having done events for all of the big names in entertainment. With Randy Fuhrman Events, you’ll have a smooth streamlined event that will be one that everyone is sure to remember for years to come!

 

 

5. Lack in experience:

Planning an event takes a good amount of time and dedication. While you’re trying to work out all of the details on your end, having to handle everything for the event can be tedious and highly stressful. You’re planning on having an event and we are sure you would like to enjoy it at some point, right? So, why not enjoy your event and use Randy Fuhrman Events. With over 40 years of experience, we guarantee that we’ve got your back and will handle everything you need for your event. Your satisfaction is our priority.

 

 

6. Lacking Tools and Tech:

Event Planning takes a lot more than just a calendar and your pad and paper. You’ve got to make sure that you have your agreements in place, relationships solidified, tools in order and yes even your tech. Having to stay up to date on everything can be a hassle for some.

Know that we’ve got you there also! Randy Fuhrman Events understand and knows all of the latest industry tools and tech. We ensure that with every event, we have what we need in place in order to be able to facilitate the needs of your event and produce stellar results. Using top of the line equipment and tech, we make sure that your event is stellar!

 

 

7. You don't have relationships with vendors:

When you are planning your event you’ll start to see that when it comes to vendors, not having a relationship with them can make it difficult to get the tools, gear and even prices that you need. Randy Fuhrman Events has a list of reputable and notable vendors that we have each personally worked with and will be able to provide for you when it’s time for your event. You’ll have a wide array of quality choices ranging from the table cloths to the gazebos to the celebrity entertainers. Event Planning is our career and we’re here to win. We’ve got your back with every detail of your event and will make it our number one priority to make it just the way you want. 

 

 

8. You're uncertain how to organize or select the theme of the event:

There’s a reason why not everyone is an Event Planner. Perhaps this is your first time planning an event or you have done events before and just want to relax and enjoy your event. Event planning is something that takes years to master and when you’re nearing your event, if you’re not a professional, you’ll find yourself wishing for more time to bring together the elements of your event. 

With Randy Fuhrman Events, the one stop shop for your event, we’ll handle every single detail with your best interest at heart. Having trouble selecting the theme? We will create the theme, concept and space design.

 

 

Ready to bring your event to life? Contact us now for a free consultation to take the next step. 

We’d love to hear what you think of all the signs of you needing an Event Planner. Thought of some other signs for people to watch out for? Share what you think in the comments section below. We’d love to hear what you think. 

Party Trends for Summer 2018

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With summer having arrived, so come with it the beach days, summer parties, and staying cool through the day and into the late evening. School’s out, the family’s come to town, barbecues are a blazing, and everyone’s looking for that big party. Will yours be that one? Well if it is, then you have to check out these great party trends for this summer. They’ll be sure to make your party a great one and wow your guests. 

 

Party Trends for Summer 2018:

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1. Nautical Theme

With summer just naturally comes the theme of water. With all of the people that rush to the beach, there are those that are bound to have the desire to go boating. So, why not bring that to them with the theme of your party. Nautical themes are all of the rage during the summer. With having a nautical themed party, you can not only have fun with the great aesthetics that come with it but even the wardrobe. You can compose your outfit with various shades and hues of reds, whites, and blues. 

You’ll find that with this theme there will be a lot of blues, whites, some browns and burlap, tropical plants, pier pilings (which you can get at prop houses), and natural textures in your fabrics. Other fun things that come with this theme are also anchors and ropes. If you can add large natural fiber ropes that are actually used for boating, then that will be sure to add something extra to your party. 

Now, if you’re planning on doing anything with sand or the theme of it near guest’s food, you can actually switch out the sand for brown sugar. You’ll find that the brown sugar looks like sand and if it gets in anyone’s food, it will only add a bit of sweetness. 

If you’re planning on having drinks, greeting your guests with nautical themed drinks is always a winner! Don’t forget about the soundscaping either. You can add something extra to the scene by putting on a soundscape of the beach with seagulls or sounds that you’d hear at the pier like boat horns in the background 

You can find a lot of items to use to dress your location at nautical themed stores or even thrift stores in and around beach communities. Thrift stores in these type of communities are bound to have items that are meant to be on or in the water. You can also find great props online.

 

 

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2. Plants and Greenery 

Plants are an excellent way to dress up or embellish the location of a summer party. Just be sure that the plants that you choose match the theme of the event that you’re hosting. Plants will of course not only provide the space with more oxygen, but also liven it up. If you’re looking for plants that will match your theme, pinterest is a great place to find excellent ideas for plant arrangements and design for your party. Just make sure not to use pointy sharp leaves or plants with thorns in areas guests will be gathering or passing through so your guests don’t get caught or stuck by them. 

 

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3. Romance 

Yes, it’s that time of year where summer romance is in the air. Not to mention all of the summer weddings that are happening. If you’re planning a romantic fantasy party, there are definitely a variety of elements that you need to add to your place to set the mood. 

Music will set the mood. So pick the style that matches the romantic mood you are trying to set with a great playlist. Lighting will set the feeling, so spend some time thinking of the color palate you would like to use and the type of feeling you want to be produced by the lighting choices you make. Fairy lights and candles are always a good way to start. When choosing your flowers, decide what colors you want to use and what scents you want in the air. In planning your menu, use colors and textures in order to create romantic signage. 

 

 

 

Credit: The Martino Flynn Blog

Credit: The Martino Flynn Blog

4. Generation Z Yellow 

With some calling Generation Z Yellow the new pink and even the new black, this yellow is a great addition to your summer party. Possessing it’s own vibrance, this color will be sure to lighten and liven up any party. Just be sure to use the color in creative ways by using it as the color theme for a section of your party that you would like for attention to be brought to as this is a color that will be sure to stand out. In this case, using it around your bar area, buffet, or seating area would be great as these are all areas that you would want for people to gravitate towards and you can be creative with the ways in which you use it. 

Gen Z Yellow can be the color of the cups or signage/menus at the bar, the table cloths of your guest seating or buffet, and more! We recommend that before purchasing items in this color in bulk, that you see how this color can be incorporated into the theme of your party by collecting an assortment of images that align with the theme and layout of your party to determine what the color pallet of your event will be and if Gen Z Yellow is right for you. As assortment of yellow always works to give you some texture. 

 

 

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5. Outdoor and Garden Parties

Summer is the perfect time of the year for summer or garden parties. With outdoor parties, be sure to select a space that will be able to provide shade. If your location doesn’t have much space for shade, then you should think about how to create shade for your guests to be comfortable. You can do this by adding the elements of umbrellas. Keep in mind that you can find an assortment of different styles of umbrellas from rental companies that will be able to fit and accommodate the theme of your party. Also, if the area is large, you might want to think about putting up an open canopy. In selecting an outdoor space for your event, you will also want to make sure that there are certain amenities for your guests such as enough room for seating, restrooms nearby and enough room for a grill or any other workspace that you will need for cooking and for your bar.

In addition to this, you’ll want to make sure that your buffet will have some form of cover for each of the food items if your party is during the day. As with a garden party comes insects that will try to get into your food. So to protect your food, use mesh covers and a Centinela candle which will help keep a lot of the flying insects away. 

For the seating of your event, you can do with a few different styles in this case. Depending on the style of the garden that you are throwing your party, seating can come in a variety of forms and styles. Ranging from fold up chairs to lounge chairs and even bar stools depending on the layout. Plus having stand up tables and sit down tables for ⅔ of your guests will help with seating arrangements. There is something for every theme of party and every style of garden. Check with your local rental companies to see what your choices are. We at Randy Fuhrman Events use Town and Country. 

Finally, but not least, what to wear! At an outdoor or garden party, there is no shortage of wardrobe choices. Light-colored fabrics are always a great choice as they will help you with staying cool in the sun. Also, choosing fabrics that are light in weight and breathable so that you’re most comfortable at your party.

 

 

Well, there you have it. Five summer party trends of 2018 that will be sure to make your party stand out. Be sure to share what your summer party experiences are like this year in the comment section below. We would love to hear what you think of the trending items that we listed and what trends you try at your next party! 

 

5 Things Anyone Planning a Party Should Know!

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With summer here, it’s time to throw that perfect summer party. No matter if you’re throwing it indoors or outdoors, as you know, every detail matters. Check out our article on 5 things that anyone planning a party should know. These points will be sure to help you with planning your next party and definitely make a great impression on your guests! Need more help with planning your next party? Then feel free to call Randy Fuhrman Events at (310) 854 - 0155 or visit our contact page.

 

5 THINGS ANYONE PLANNING A PARTY SHOULD KNOW:

 

1. GUEST LIST

While this one may sound like something that anyone throwing a party would automatically know to do, it may not be the easiest thing. With invitations, scheduling, & confirmations,  managing a guest list can come with its own challenges. We suggest creating an organized guest list that can be adjusted according to confirmations and allow for you to be able to see the whole picture of who will be attending. You can create a list using a digital software on your computer or one online. A great tool to use across all mediums would be google sheets as this is cloud-based and you can work on it across all of your devices. You can even send digital invitations via email or social media that will automatically update your list. 

We also recommend that when creating your guest list, that you switch it up and make things exciting by adding new friends & acquaintances or people that you haven’t seen in a while. This will not only allow you to see people who you haven’t seen in a while and make your party a great way for reconnecting but also add new and invigorating energy to your party! 

 

2. BAR SET UP

When you have a party, having drinks is an absolute essential. We recommend having plenty of mixers at your bar and creating a menu loaded with fun and exciting names. Maybe even a few that will throw off your guests and make them chuckle. Have some fun with the names! Also, be sure to have a set up that can allow for the guests to serve themselves easily and efficiently. When having a bartender, make sure they have an amazing personality as they are the first person your guests are mixing with and sets the mood of your party.

 

3. SIGNAGE, SIGNAGE, SIGNAGE! 

Yup, you read that right...signage. One of the most overlooked and important items at an event. Make sure that you have signage at the buffet for each dish that can be clearly read and understood. This way your guests can read what’s in each dish and be able to determine what they can eat.   

 

4. VARIETY OF FOODS

We highly recommend having variety in your dishes so that if there’s anyone with a special diet, that they too can eat. With all of the ever-changing diets, it’s best to have an assortment of dishes that can be eaten by vegetarians and even vegans. A variety in your dishes is a definite must-have. It’s always a good idea when inviting your guest to ask if they have any dietary needs.

 

5. HAVE ENOUGH SEATING

As we know, needs for seating can always change with a party. Often people will bring someone with them or there may be a bigger turn out than expected. With this in mind, we recommend that you be sure to have enough seating for at least 60 percent of your guests unless it’s a sit-down dinner. If it’s something sit down, then it’s best to assess the total amount of guests that your event can handle and make it clear on invitations if attendees will be able to bring a plus one. 

 

Well, there you have it! 5 things that anyone planning an event should know and take into account for their special day (or night). We’d love to hear of what you think of these tips. Try these at your next event and let us know how they worked for you in the comment section below!

10 Safe Ways to Celebrate 4th of July

    

 

 

4th of July is that one holiday in the summer we all look forward to. There is nothing like sitting by the pool, eating scrumptious barbecue and waiting ‘till nightfall to light the sparklers. However, with all this fun, we need to be safe so everybody can relax and enjoy the 4th of July. Here are some tips and tricks to have a safe 4th of July!

 

1. Sound Proofing

We are gathered with our loved ones. We want everyone to be comfortable and most importantly have fun. Babies, toddlers, and young children are a great addition to any party, but with the noises from the fireworks, it can upset them. A reasonable and easy route to go would be to use noise canceling earbuds or headphones.

 

2. No Illegal Fireworks

We all can agree that lighting fireworks is the quintessential event for the 4th of July. For the safety of your loved ones and others, it's best to learn your local laws and regulations that prohibit you from using illegal fireworks. Keep in mind illegal fireworks can be very dangerous. Be sure to use only store-bought fireworks or those that are supplied by vendors. As they are more likely to be safer. Please check if your city is on the list for lighting fireworks.

For more information on what cities allow fireworks here is a site for classification on fireworks and where use is permitted, see below.

Link: http://www.ca-fireworks.presskit247.com/content/content-article.asp?ArticleID=508
 

 

3. Outdoor Use

With fireworks, the best way to be safe and still have fun lighting fireworks is being away from objects that will also combust. The 4th of July is a great way to celebrate your independence with a big bang, but burning down the neighborhood is something we all should try to avoid. So, be sure to ignite your fireworks on a stable surface stationed on concrete rather than grass.

 

4. Adult Supervision

Only adults should handle firecrackers and not children. The adult must ignite the fireworks in case of firework malfunctions.

 

5. Extinguisher and a Water Supply

Fireworks are fun but highly flammable. Some might have malfunctioned and go haywire, adding some unexpected sparks to your holiday. With those possibilities in mind, it’s best to be prepared for safety. Keep a bucket of water in the vicinity and if you can, even have a fire extinguisher just in case!

 

6. Do Not Reignite Fireworks that have Malfunctioned

It is very dangerous to relight fireworks that do not ignite or have malfunctioned. There may be residual effects from the malfunction. So, leave the damaged fireworks alone and start your celebration with a new firework.

 

7. Put Away Your Perishables

Food is a great way to bring people together. Throwing away or putting away anything that might cause food poisoning would keep everyone safe and happy. Consider separating two servings of dishes that contain perishable ingredients such as eggs, and fish. Ice down any of your foods that need refrigeration to make sure they stay safe.

 

8. Keep Your Pets in a Safe Room

We can agree that pets are one of your family members. You want them to be safe and comfortable. Big noises like fireworks can scare and stress your pets out. Keep them in an area where they are safe and can avoid all the loud sounds from the fireworks and they won’t run.
 

9. Watch Your Drinks

4th of July is a big celebration for both adults and children. Usually, adults would have a  drink or two. With the grilling, relaxing, and having fun, adults can misplace their alcoholic drinks. Make sure to keep your drinks in your hands or a place away from children and minors. Have a designated bar area for adults and then another area for the children so it is easy to make sure the kids are not getting into the liquor area.
 

10. Safe Grilling

4th of July is all about those burgers and hot dogs! With that in mind, grilling is the best way to go! You can grill safely by making sure to keep a safe distance from children, pets, and trees. Because it still is known to be a hazard due to the random bursts of flames and embers.